I am regulated by the Master of the Faculties through the Faculty Office of the Archbishop of Canterbury. The Faculty office issues practising certificates to all notaries public in England and Wales and I carry professional indemnity insurance to £1m. Their web site has a list of all practising notaries.
Electronic notarisation now available
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Notary and translation services

Julian Gibbons MA, Notary Public
Main Road
Ormesby St. Michael
Great Yarmouth
NR29 3LW
Tel +44 (0)7770999690

I can advise clients and liaise with overseas lawyers to facilitate the acceptance of an electronically notarised document abroad.

I use a Qualified Electronic Signature to notarise documents, which represents the highest level of security and is internationally recognised. This is combined with the use of the NotarySign sustem, developed by the Notaries Society and using the internationally recognised DucuSign software for the signing process. Notarisation can either be wholly electronic and remote in cases where I have previously met face-to-face with the client and carried out essential identity checks or be by way of a digitally signed version of a traditional paper document, signed with a wet signature by the client in my presence. Which route is chosen will depend on all the circumstances, including those listed above.

There are circumstances in which remote or electronic signatures are not possible. For example, English law does not currently allow me to take or administer oaths or declarations or to act as a witness to deeds or to certain other documents unless I am physically present with the client. Some of these rules are likely to change. However, observing the formal requirements is crucial, particularly for English-registered companies.
Electronic Notarisation

The Coronavirus pandemic has led to a significant interest in and demand for the use of electronic notarisation options. These options now supplement the traditional wet ink and seal paper-based practice. In the early stages of the pandemic I, along with a colleague from the Scriveners Company, drafted a guide to remote electronic notarisation which was addopted by out regulator, the Faculty Office. We have just updated that guidance.

E-notarisation is now possible for many countries and there has been a notable increase in their acceptance by overseas jurisdictions, who are willing to recognise the professionalism of English notaries combined with electronically, or digitally, notarised documents. The use of digital systems to authenticate documents has been given added impetus by the introduction of the e-apostille by the Foreign, Commonwealth and Development Office.

When considering the possible use of electronically signed and notarised documents for use abroad, clients must consider:


the governing or applicable law of the document to be notarised;


the form of e-signing to be used, for example whether a simple electronic signature is acceptable or whether the document needs something more secure;




the type of document and whether an apostille or additional consular legalisation is required by the receiving jurisdiction



whether on-line notarisation is acceptable as part of the process.